HR & Payroll Administrative Assistant (US experience)

Why join More Staffing?

✔ No pay cuts/agency fees – you earn your full rate
✔ Work directly under the client
✔ Executive coaching & career support
✔ Supported from day one

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Client Industry: Healthcare software industry
Location: Remote
Work Shift: EST Timezone
Hours: 20 hours per week (with potential to increase to 25–30 hours)
Rate: $8/hr–$14/hr (depending on experience)

Job Overview

We’re looking for a detail-oriented and proactive Administrative Assistant to support day-to-day operations across HR, Payroll, Finance, and General Admin.

This role will lean heavily into U.S. payroll, benefits, and finance systems, with an emphasis on hands-on experience in tools like Ramp, Deel, and Justworks (PEO model). The ideal candidate has previously worked with U.S.-based teams or startups, understands payroll compliance (including state taxes and benefits), and is confident engaging with modern HR/Finance systems.

You’ll work closely with our internal operations team to manage payroll support, onboarding, vendor payments, recruitment coordination, and expense management—ensuring smooth internal operations during a period of transition.

Key Responsibilities

• Payroll & HR Operations
• Manage payroll processing through Justworks (PEO model) and ensure compliance with state tax requirements and employee benefits.
• Support international team payments via Deel.
• Assist in closing out old payroll accounts (e.g., Gusto).
• Create and update employee handbooks and HR documentation using available tools.
• Finance & Expense Management
• Process bills, reimbursements, and accounts payable using Ramp.
• Add new team members to Ramp and issue virtual/physical cards.
• Set up and process wire transfers with accuracy and attention to detail.
• Liaise with the accounting team to ensure accurate documentation flow.
• Onboarding & People Ops
• Coordinate new hire onboarding, scheduling, and documentation.
• Support benefit enrollment processes and compliance requirements.
• Recruitment Support
• Assist with interview scheduling, pipeline tracking, and candidate management.
• Support the transition from Lever ATS to Ashby ATS.
• Employee Programs
• Help administer Awardco (employee rewards & recognition platform).
• Assist with new HR initiatives and systems implementation.

#LI-JV1

Qualifications

• 3+ years of experience in administrative, HR, payroll, or finance-related roles (experience with U.S. startups strongly preferred).
• Hands-on experience with:
• Payroll systems: Justworks, Deel, Gusto, or similar.
• Expense management: Ramp (or similar, e.g., Brex, Bill.com).
• ATS platforms: Lever, Ashby, Greenhouse, or comparable.
• Recognition tools: Awardco (nice to have).
• Strong knowledge of U.S. payroll, benefits, and state tax processes.
• Comfortable working with wire transfers, billing, and vendor payments.
• Engaging, proactive, and confident in asking questions or suggesting improvements.
• Excellent time management and communication skills (Slack, Zoom, G-Suite).

Nice to Have

• Prior experience supporting U.S. payroll compliance projects (closing accounts, handbook generation, multi-state onboarding).
• Background in supporting distributed, cross-functional teams.
• Ability to quickly learn new HR/Finance systems and contribute during implementation.

About More Staffing

More Staffing is a U.S.-based recruitment agency with one clear goal: to help fellow Filipinos land stable, rewarding jobs with international clients. We connect skilled professionals with global opportunities while ensuring they’re supported every step of the way.

Perks include:

• ✔ No pay cuts – you get your full salary
• ✔ Employee Referral Program – earn rewards when you refer successful hires
• ✔ Executive coaching & career support – grow with ongoing guidance from a coach
• ✔ Work directly with international clients – be part of their core team