Position Summary:
Reporting to the Payroll Manager, the Payroll Administrator is responsible for the accurate and timely completion of end to end payroll processing and providing support and assistance to all Salaried and Hourly Paid employees in relation to their salaries and wages. The Payroll Administrator is an active member of the Business Information team.
Job Details:
Hybrid (3 days onsite, 2 days at home)
Monday to Friday | 6 AM to 3 PM Manila Time
Responsibilities:
- Ensure all client’s employees are paid accurately and on time. This includes, but is not limited to:
- Entering new starters and contract changes
- Calculating and processing termination payments
- Importing Time & Attendance data
- Running and validating payroll reports
- Produce EFTs and payslips
- Advancing the pay period and calculating leave liabilities
- Actively respond in a timely manner to Payroll enquiries from employees and other internal stakeholders
- Maintain a high level of confidentiality at all times on employee data and information
- Ensure compliance with relevant legislation, the enterprise agreement and corporate policies
- Maintain payroll records and assist with audits and reporting as required
- Assisting with the weekly after pay process:
- Producing weekly payroll reports for Overtime/Minimum Hours/Absenteeism
- Sending Time & Attendance data to Labour Hire Agencies
- Following up Employee Exceptions and queries
- Ensure reconciliations and/or payments to External Stakeholders are processed accurately and on time. This includes, but is not limited to:
- Weekly – Single Touch Payroll, Child Support, Union Deductions
- Assisting the Payroll Manager with any other ad-hoc reporting as required
- Adhering to and understanding all One Harvest Enterprise Agreements, applicable Modern Awards, Fair Work legislation, individual employment contracts and internal company policies
- Maintaining and updating employee personnel records
- Actively respond in a timely manner to Payroll enquiries from employees and other internal stakeholders
- Participate in improving processes and procedures, updating changes, assisting the business to run more efficiently
- Develop trust with key stakeholders by always delivering agreed outcomes accurately and on time.
- Liaising with employees, managers and the P&C team
Qualifications:
- Proven experience in a payroll capacity or similar roles.
- Data entry accuracy and ability to follow processes
- Ability to work to tight deadlines
- A proven working knowledge of Microsoft Teams, Excel and Outlook is required
- Excellent attention to detail
- A tenacious approach to identify, understand and resolve issues
- Strong verbal and written communication skills – listens, interprets and conveys
- information in a clear and accurate manner
- Ability to challenge and push back if the correct procedure or process is not being adhered
- to, always maintaining professionalism and integrity.
- Ability to multitask, take directions, manage workload and deliver the outcomes from set
- Ability to build appropriate relationships and work as part of a team
- A strong work ethic and a determination to succeed
- A strong will to learn and grow both personally & professionally
- Strong attention to detail, with ability to establish work priorities, resolve issues and meet deadlines.
- High level of data accuracy and payroll processing
- Ability to handle confidential information with integrity
- Ability to work within a small dynamic team
- Effective communicator and relationship builder at all levels of business
- Hold willingness, curiosity and ability to develop working knowledge of Australian employment laws and regulations
- Hold a proactive, flexible and growth mindset