Payroll & Benefits Specialist
OptimizeRx
Remote
Payroll and Benefits Specialist Job Description
About OptimizeRx
OptimizeRx is a digital health technology company, enables care-focused engagement between life sciences organizations, healthcare providers, and patients at critical junctures throughout the patient care journey. It offers various tech-enabled marketing solutions through its Artificial Intelligence-generated Dynamic Audience and Activation Platform, which enables customers to execute traditional marketing campaigns on its proprietary digital point-of-cared network, as well as dynamic marketing campaigns that optimize audiences in real time to increase the value of treatment information for healthcare professionals and patients in response to clinical care events.
OptimizeRx is a digital health technology company, enables care-focused engagement between life sciences organizations, healthcare providers, and patients at critical junctures throughout the patient care journey. It offers various tech-enabled marketing solutions through its Artificial Intelligence-generated Dynamic Audience and Activation Platform, which enables customers to execute traditional marketing campaigns on its proprietary digital point-of-cared network, as well as dynamic marketing campaigns that optimize audiences in real time to increase the value of treatment information for healthcare professionals and patients in response to clinical care events.
As Payroll and Benefits Specialist, you will be responsible for managing multi-state payroll operations, HRIS administration, employee data governance, and benefits programs while remaining compliant with all related regulations.
Responsibilities:
Multi-State Payroll
- Oversee end-to-end payroll processing and ensure accuracy in all payroll-related functions for both the US and Croatia.
- Manage complex multi-state payroll compliance including state-specific tax requirements, wage and hour laws, and reporting obligations.
- Ensure compliance with federal, state, and local payroll tax requirements across all 28 states of operation.
- Process payroll systems set up for new state registrations as business expansion occurs.
- Coordinate state unemployment insurance, workers' compensation, and disability insurance across multiple jurisdictions.
- Process payroll adjustments, bonuses, commissions, and other variable compensation across all locations.
- Coordinate with accounting team for proper financial reporting and reconciliation.
- Manage garnishments, tax levies, and other payroll deductions in accordance with state-specific laws.
- Handle payroll-related inquiries from employees across all locations and provide resolution.
HRIS & HR Technology
- Work with HR Team and selection committee on Payroll/HRIS system selection.
- Manage new system implementation including data migration, system testing, and user training.
- Oversee Payroll/HRIS system, ensuring accurate and efficient processing of employee data.
- Serve as the primary source of HR data integrity, implementing and monitoring data validation protocols, audit trails, and quality assurance measures to prevent inaccurate data output.
- Create and maintain SOX-compliant HRIS workflows and approval processes.
- Provide Payroll/HRIS system training and support to employees, team members, and managers.
- Generate standard and ad-hoc reports from HRIS for various stakeholders.
- Troubleshoot system issues and coordinate with vendors for resolution.
- Maintain accurate and up-to-date employee files/records.
Benefits Administration
- Oversee comprehensive benefits administration and ensure employees are informed about their benefits options.
- Manage open enrollment processes and ensure compliance with benefits regulations.
- Serve as primary liaison with benefits vendors and brokers.
- Process benefits enrollments, changes, and terminations in a timely manner.
- Administer COBRA, FMLA, State Leave and other mandated benefit programs.
- Manage benefits invoicing, reconciliation, and vendor relationships.
- Provide benefits education and communication to employees.
- Support wellness programs and voluntary benefits offerings.
- Participate in special HR projects, initiatives and other tasks as assigned by management.
Requirements:
- Bachelor’s degree in business management, human resources or related field
- SHRM-CP, PHR, or similar HR certification preferred
- Experience with Payroll/HRIS system selection and implementation strongly preferred.
- 5-7 years’ experience in Human Resources including Benefits and multi-state payroll.
- In-depth knowledge of HR policies, procedures, employment law, and best practices
- Familiarity with multi-state labor laws
- Exceptional communication skills, both verbal and written
What We Offer:
- Group Medical,Dental & Vision
- Retirement savings plan with match
- Basic Life and AD&D*
- Short & Long-term Disability*
- Telehealth Services*
- Paid Parental Leave
- Voluntary Life and AD&D
- Flexible Paid Time Off
- Company provided Holidays
- Monthly Technology Reimbursement
- Equity in the Company
- Remote First Environment
- Affinity Groups
- Employee Recognition Program
*Premium paid by Company
Equal Employment Opportunity
OptimizeRx is an equal opportunity employer. The Company maintains policies and practices that are designed to prevent discrimination or harassment against any qualified applicant or employee to the extent prohibited by federal, state, and local laws and regulations. By way of example, discrimination on the basis of race, ethnicity, color, religion, ancestry, national origin, citizenship, sex (including pregnancy, childbirth, or related medical conditions), age, marital status, sexual orientation physical or mental disability, medical condition, genetic information (including test results), status as a Vietnam-era or special disabled veteran, uniform service member status, political affiliation, union membership, gender identity or gender expression, or any other characteristic protected by applicable law is prohibited.
Note:
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.