This is a remote position.
We have an opportunity for a talented remote Payroll Operations Coordinator to join our Finance Operations team. You’ll collaborate with our engineering and operations teams to fully automate payroll systems as we work to support exponential headcount growth.
On a day-to-day basis, you will execute the payroll process through our existing API with ADP Workforce Now, ADP Team Pay, and other global payroll providers. Our ideal candidate will thrive in a start-up environment and roll up their sleeves to get things done. This position is part of the team that is accountable for global payroll.
As a Payroll Operations Coordinator you’ll:
- Support running multiple weekly payrolls
- Respond to and engage with employees to solve payroll issues
- Handle PTO & severance payouts, as needed
- Direct deposit updates for our employees
- Oversee the maintenance of a payroll calendar and ensure all compliance and reporting deliverables are completed on time, such as 941s, 401K, and CPP audits in the United States and Canada
- Perform periodic evaluations of internal payroll operations and external vendors
- Execute system and process improvements within Workforce Now
- Maintain backup procedures and a disaster recovery plan
- Review and update payroll policies, flowcharts, and internal controls
- Work cross-functionally with finance to ensure month-end expense reconciliation
- Review and approve local, state, and federal payroll tax returns and W-2s
- Maintain compliance with federal, state, and provincial regulations concerning employment, and monitor labor law updates for changes that affect HR, including reviewing and updating employee handbooks or employment agreements
Requirements
- 2+ years’ experience administering in-house multi-state/province payrolls
- Bachelor’s degree in Business Administration, Accounting, or a related field
- Certified Payroll Practitioner (CPP) designation preferred
- Experience with ADP Workforce Now
- Expertise with state and local registrations and tax reporting
- Experience with payroll-related audits
- Expertise in Google Suite (Sheets, Docs, Slides)
- Written, spoken, and aural fluency in English
Benefits
- Uncapped PTO, including paid office holidays
- Work-from-home stipends, including:
- Workspace/home office set-up
- Company-provided laptop
- Phone/internet stipend
- Lunch/snacks