Payroll Processor - Fiscal Analyst 2 - Permanent - 2025-07236

Working Title- Payroll Processor

Classification- Fiscal Analyst 2

Job Status- Full-Time/Permanent

WDFW Program- Financial Services Program – Payroll Division

Duty Station- *Olympia, Washington – Thurston County

Position has a requirement of 40% in-person with a possibility of an allowance of 60% telework as determined after trial service period or probation period is passed and completed.

Learn more about being a member of Team WDFW!

Photo Caption – Autumn colors – Photo Credit: WDFW

Be a central figure in administering payroll services within the agency to include handling inquiries and providing information to employees and others.

In this dynamic role, you will interpret, evaluate, and resolve problems pertaining to the application of the collective bargaining agreements, the Washington Administrative Code, and agency policies and procedures.

With your experience, you will perform several complex and time sensitive payroll and benefit duties that affect all WDFW programs and staff statewide.

WHAT TO EXPECT -

Among the varied range of responsibilities held within this role, this position will:

Payroll and Benefits Processing.

• Enter payroll actions as they are received from the Human Resources Department.
• Review and enter required payroll documents into appropriate systems. 
• Enter taxable payments to employees into HRMS.
• Print and distribute required payroll documents. 
• Research, analyze, audit, and resolve complaints, inquiries and problems dealing with pay, insurance benefits, state retirement, federal and state taxes, and recurring deductions at the request of the employees, agency managers, budget section, human resources, and other state and federal agencies. This includes pulling physical personnel files. Run reports in HRMS and analyze information to determine appropriate action. 
• Act as a liaison between Department employees and insurance benefits related matters.

Process Timesheets in Total Time.

• Audit and authorize hours entered on timesheets for accuracy related to overtime, compensatory time, exchange time, vacation leave, sick leave, shared leave, and other types of leave taken twice a month during payroll cutoff. 
• Verify that employees have leave balances greater or equal to the leave they have recorded. 
• Determine if the hours are in accordance with Collective Bargaining Agreements, Washington Administrative Code and Revised Code of Washington. 
• Enter corrected timesheets into HRMS and/or Total Time for any retroactive payments and/or overpayments.

Benefits Administration.

• Analyze and examine all medical, dental, long-term disability and retirement forms for completeness and accuracy. 
• Analyze and default eligible employees who    have not selected a plan choice within 30 days as prescribed by the Health Care Authority. 
• Provide assistance with interpretation of the Health Care Authority insurance rules and regulations and with the completion of their enrollment, beneficiary and claim forms for medical, dental and disability insurance.
• Provide assistance related to a retirement plan selection.

Working Conditions:

Work setting: Work is performed in an office setting.

Schedule:  Core business hours are 8:00 a.m. - 5:00 p.m. Monday - Friday. Scheduled work hours may be flexible. May occasionally be required to work more than 40 hours per week or on weekends to meet deadlines during payroll cut-off and open enrollment periods. Limited leave approved during these cutoffs and open enrollment periods.

Travel requirements: Occasional travel may be required throughout the state to attend training, meetings, and conferences.

Customer Interactions: Field and office staff by phone, email and in person that require timely responses.

QUALIFICATIONS:

Required Qualifications:

Option 1: Associate degree in general studies, business, public administration, accounting, economics, statistics, or relevant field, and one (1) year of professional experience in accounting, budget, finance, payroll, or public administration.

Option 2: At least six (6) months experience as a Fiscal Analyst 1.

Option 3: Three (3) or more years of professional experience in accounting, budget, finance, payroll, or public administration.

Special Requirements/Conditions of Employment:

Successful completion of agency training and/or certification is dependent on supervisory direction, position need, and?training availability.

Preferred Qualifications:

In addition to the required qualifications, our ideal applicant will possess some or all the following:

• Experience using Washington State Agency’s SAP HRMS with responsibility performing the following tasks: processing payroll, benefit, and leave transactions; analyzing employee leave balances; adjusting leave accruals.
• Knowledge of state laws, collective bargaining agreements, and various state agency policies as they pertain to payroll, leave, and benefits entitlement.
• Experience analyzing, reviewing, and reconciling data and reports within or between financial and administrative systems.
• Professional knowledge of Generally Accepted Accounting Principles (GAAP), state government accounting rules, and the Statewide Accounting and Administrative Manual (SAAM).
• Proficiency with MS Office Suite and/or Office 365.
• Basic understanding of W-4 and Social Security and Medicare taxes.

Your application should include the following:

• A completed online application showcasing how your qualifications align with the job requirements.
• An up-to-date resume.
• A cover letter detailing your interest in the position, your relevant skills and experience, and why you are the ideal candidate.
• At least three (3) professional references with current contact information.

SUPPLEMENTAL INFORMATION:

In addition to pay and other special employee programs, there are other benefits that WDFW employees may be eligible for. Click the “Benefits” tab at the top of this announcement to learn more.

Important Note: 

All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link:  https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

Union - WFSE:

This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE).   This recruitment may be used to fill positions in addition to those listed.

Veteran and Military Spouse Preference Notice: 

Per RCW 73.16.010 Veterans and qualifying spouses who meet the minimum qualifications of a position are eligible for preference during the initial application review stage. To receive this benefit, please do the following: 

• Notify us of your veteran or military spouse status by email at Cheri.Potter@dfw.wa.gov.
• Veterans only – Attach a copy of your DD214 (Member 4 copy), NGB 22, or USDVA signed verification of service letter.
  • Please redact any PII (personally identifiable information) data such as social security numbers.
• Subject line must include recruitment number, position, and spouse/veteran (example: 2024-1234 – Biologist 1 – Veteran).
• Include your name as it appears on your application in careers.wa.gov.

Diversity, Equity, and Inclusion Employer

As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications.  Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully.  All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.

The Department of Fish and Wildlife is an equal opportunity employer.  We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity.  Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans, and people of all sexual orientations and gender identities are encouraged to apply.

Request an accommodation: Persons needing accommodation in the application process or this announcement in an alternative format please contact Jayme Chase by phone 360-902-2278 or email Jayme.Chase@dfw.wa.gov, or the Telecommunications Device for the Deaf (TDD) at 800-833-6388.

Technical Difficulties: If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com. 

Other questions: If you have other questions regarding this position, please reach out to Cheri.Potter@dfw.wa.gov and reference job number/title from the top of this posting.

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