Job Description: Senior Payroll Specialist
Reports To: Corporate Controller
Summary: Under the supervision of the SVP of Finance the Accounts
Payable / Payroll Coordinator processes accounts payable invoices and bi-weekly
payroll.
Essential Duties and Responsibilities:
Process data entry for multi-state payroll under strict deadlines while ensuring all entries and system outputs are in compliance with all state and federal laws
Process multi-state bi-weekly payroll for 8+ entities totaling more than 350 employees and 1099 workers.
Process state and local agency registrations
Create and Audit payroll inputs (hours worked,
bonuses, deductions, time-off, etc.) for accuracy and policy compliance
Prepare month end reconciliation and reports according to department policies and procedures.
Assist in ensuring payroll tax authorities are set up and paid correctly through the payroll software.
Assist in annual reporting.
Target areas for continuous process improvements.
Provide superior customer service to internal
and external customers.
Maintain confidentiality in communicating sensitive information.
Competencies:
To perform the job successfully, an individual should demonstrate
the following competencies:
Customer Service: Manage difficult situations; responds
promptly to needs of patients and advocates; solicits feedback to improve
service; responds to requests for assistance; meets commitments.
Interpersonal skills: Focuses on solving conflict; maintains
confidentiality; listens to others without interrupting; keeps emotions under
control; remains open to others’ ideas.
Written Communication: Writes clearly; edits work for spelling and
grammar; presents numerical data accurately; able to read and interpret
information.
Teamwork:
Balances team and individual responsibilities; exhibits objectivity;
welcomes feedback; contributes to building a positive team spirit; puts success
of team above own interests; able to build morale and attain group commitments
and goals.
Professionalism: Approaches others in a tactful manner; reacts
well under pressure; treats others with respect and consideration.
Ethics / Diversity: Shows respect and sensitivity for cultural differences; educates others on the value of diversity; treats people with
respect; keeps commitments and inspires the trust of others.
Safety and Security: Observes and enforces safety and security
procedures; reports and corrects potentially unsafe or hazardous conditions;
ensures compliance of company policies and procedures.
Qualifications:
To perform the job successfully, and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill
and or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Skills: Ability to read and interpret documents
including but not limited to compliance and safety documents; policy and
training manuals, routine reports, and correspondence; speak effectively and
present information to individuals in the organization.
Mathematical Skills: Ability to apply basic math skills; work with
concepts such as fractions, percentages, ratios, and proportions to practical
situations; effectively calculate figures such as discounts, etc.
Reasoning Ability: Ability to solve practical problems and deal
with a variety of variables in situations where high level of standardization
exists; interpret instructions furnished in written or oral form.
Computer Skills: An individual should have intermediate
knowledge of dental practice management software and Microsoft office and
internet software.
Education and or Experience:
Associates degree in Accounting, Finance, HR or related field (or equivalent work experience)
5+ years payroll experience required.
Strong organizational skills, customer service
skills and attention to detail.
Microsoft (Excel) & Google proficiency, Sage Intacct (highly preferred), Rippling
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Must be able and willing to travel to client facilities as needed/required.
While performing the duties of the position, the employ is frequently required to stand, walk, sit, use hands to type on keyboard, reach with hands and arms and life and or move up to 40 pounds.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters when performing the essential duties of this job. Reasonable
accommodations made be made to individuals with disabilities to perform the essential functions.
Education and or Experience:
Associates degree in Accounting, Finance, HR or related field (or equivalent work experience)
5+ years payroll experience required.
Strong organizational skills, customer service
skills and attention to detail.
Microsoft (Excel) & Google proficiency.
$65-70K
Benefits: Medical, Dental, Vision, 401(k), Life Insurance, Paid Time Off