Accounting and Payroll Specialist

Position Objective: 

To perform duties related to payroll, tax withholding, and to apply principles of accounting to analyze information, prepare and reconcile accounts, and use appropriate audit control procedures 

Primary Responsibilities and Duties: 

• Process bi-weekly payroll for the PETA Foundation, including updating payroll deductions, accruals, and ensuring proper tax withholding is established

• Calculate final checks, including accrued vacation time, and update payroll records for terminated employees

• Process internal payroll related to payables 

• Assist with timecard review for labor law matters

• Assist with multi-state payroll tax matters

• Stay current with payroll regulations and ensure compliance with Federal and State laws

• Address employee payroll questions and resolve any issues that may arise

• Perform bi-weekly and semi-yearly 401k tasks, including reconciling accounts and hosting enrollment meetings

• Perform monthly general-ledger reconciliations 

• Provide necessary reports for annual financial audits of the PETA Foundation and its supported organizations

• Perform year-end reconciliations of employee data and supply to various third parties

• Use discretion and knowledge of the accounting and payroll systems to create and distribute specific payroll reports and specific ledger-detail reports

• Train new PETA and PETA Foundation staff members in payroll procedures 

• Post journal entries to the general ledger, including biweekly and end-of-month entries for payroll, correcting and adjusting entries

• Perform any other duties assigned by the supervisor

• Completion of college-level accounting coursework

• Five years of industry or public accounting experience 

• Previous Paylocity or other payroll systems experience

• Previous experience with multi-state payroll tax

• Previous experience with Sage 100 or other accounting software

• Proven Microsoft knowledge and proficiency with Excel required 

• Demonstrated self-motivation and the ability to work independently 

• Excellent attention to detail and good organizational skills

• Proven ability to work well under pressure and meet deadlines

• Proven effective verbal communication skills and demonstrated comfort with speaking in public

• Commitment to the objectives of the organization

The hourly pay range for this position is $20.60 - $25.66 per hour. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work. 

A list of benefits available to qualified employees is available here.

Application Deadline: 

Applications for this position will be accepted until July 4, 2025.

We may fill this job opening before the deadline if we find a qualified candidate.