Payroll Manager

JOB OVERVIEW:

The Payroll Manager, under the direction of the Chief Accounting Officer, is responsible for managing the day-to-day operations of the payroll function across the organization. This includes overseeing payroll processing for multiple pay cycles, ensuring compliance with federal, state, and local regulations, and delivering a high level of service to internal stakeholders. This role will supervise a team of two and work collaboratively with HR, Finance, and IT to optimize systems, maintain controls, and continuously improve payroll processes.

ESSENTIAL FUNCTIONS INCLUDE, BUT ARE NOT LIMITED TO:

· Manage and supervise payroll operations and staff, ensuring accurate and timely payroll processing.

· Oversee all payroll functions including earnings, benefit deductions, garnishments, and tax withholdings.

· Ability to project manage system/process integrations

· Ensure compliance with applicable laws and regulations related to payroll and labor.

· Maintain internal controls and documentation to support payroll accuracy and audit readiness.

· Provide direction and support to payroll staff and assist with resolving escalated issues.

· Drive continuous improvement initiatives, including system upgrades and process automation.

· Collaborate cross-functionally with HR, Accounting, and IT to ensure accurate employee data integration.

· Prepare reports and dashboards for leadership, including payroll trends, accruals, and metrics.

· Manage relationships with external payroll vendors and consultants as applicable.

· Support internal and external audits and act as the subject matter expert for payroll compliance.

· Maintain accurate documentation of payroll procedures and policies.

· Other duties as assigned.

QUALIFICATIONS/LICENSE:

· Certified Payroll Professional (CPP) Designation preferred

EDUCATION:

· Bachelor’s degree in accounting, Finance, Business, or related field required

EXPERIENCE:

· Minimum of 5 years of progressive payroll experience

· At least 2 years in a supervisory or team lead role strongly preferred

SKILLS:

· Strong understanding of payroll systems, regulations, and compliance standards

· Experience with multi-state payroll and benefits administration

· Proficient in Microsoft Office Suite, especially Excel

· Excellent attention to detail and organizational skills

· Strong analytical and problem-solving abilities

· Ability to lead, coach, and develop direct reports

· Effective communication skills with all levels of the organization

· Ability to handle sensitive information with discretion and integrity

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

• Specific vision requirements include the ability to see at close range, distance vision, peripheral vision, depth perception, and the ability to adjust focus.
• While performing the duties of this job, the employee is regularly required to talk and hear.
• Possess the ability to fulfill any office activities normally expected in an office setting, to include, but not limited to remaining seated for periods of time to perform computer-based work, participating in filing activity, lifting and carrying office supplies (paper reams, mail, etc.)
• Frequently required to stand, walk, sit, use hands to feel, and reach with hand and arms
• Occasionally lift and/or move up to 10 pounds.
• Fine hand manipulation (keyboarding).
• Travel may be required for existing or new OCP locations.